CMC Board Meeting – 7.6.2011
Attendees – Cheryl, Nancy, Tom, John, Chrissie, Steve, Karen, Nathan
Nicole Pele there to observe.
Financial Report – Not a lot going on, but Columbia Surgical Associates renews. Check written for Jay Dix, not handed over yet. Money is down on hotels for nationals.
Old Business – Sponsorship follow up
Focus on Health – interested, but want to come to a meeting. Nathan will follow up.
D&H Drug – $500 for CMC Kidz
Chris Sanders – Allied Mortgage possible sponsor
Owner of Cross Fit gym – thinking of sponsoring, also wants to come to meeting.
Suggestion of Weight Watchers sponsorship, but Karen indicated Corporate wouldn’t go for that.
Nationals, Karen – 15 registered, 2 in Vans, 13 Self-Transit
Still should Pre-book all the vans. No charge if canceled within 24 hrs.
Route K Issues – Tom will follow issue and attend open house meeting on the issue.
Clothing Issues, Onesies – Clothing vendor is refusing to take back/fix the problem.
New Business
Turkey Trax – New ultramax event. Collection of charities to pick from to donate part of your entry fee to. Should CMC be one of the choices? Agreement it would be a good idea to do it, but need to determine where funds will be directed (Jay Dix, CMC Youth program, etc.).
Suggestion to Alter Constitution – Allow Children over 18 to still be included in family membership. Suggestion is to change wording to dependents living in the same household. Idea is to not exclude younger members, a demographic we are low on, if they are still at home and wouldn’t necessarily be able to afford a membership. Per constitution, change would need to come via petition from membership.
CMC Web Site Host – Slowness problem. We either need to have our current web host correct the problem, or look for a different host.
The Penguin November – Suggestion to bring John Bingham in to speak to the club, provided he is available. Karen will check on availability.
August meeting – consider moving indoors due to heat/bad weather. It was agreed to move indoors at Harpos.
Community Service – Suggestion from Chrissie to setup cycling trainers at a football game and ride for the whole game, then take donations for a cause. Also suggestion to volunteer at food bank. Something more the club can do beyond Jay Dix.
Reporting financials and minutes to membership – financials available on request and minutes will be posted on the site behind a password.
Newsletter – Karen developing a template that can be regularly sent out.
Committee Reports
Membership committee – Shawna Victor working on putting together a welcome package for new members.
Miscellaneous – John suggestions having a membership card to be able to use at sponsors for discounts. That way, sponsors can be sure they’re giving the discount to current members.
Comments – Nicole Pele wanted to attend to find out about the change in sponsorship levels and the reasoning for it. We went over the board’s reasons for wanting to make the change and discussed Nicole’s concerns about the changes. She was concerned there was far less value under the new format and less appeal for the entry level sponsors.